Company Secretarial Services
Companies and LLPs registered in India carry ongoing obligations under the Companies Act 2013 and the LLP Act 2008, spanning board governance, statutory registers, and periodic filings with the Registrar of Companies. Hegde Hegde and Associates LLP provides company secretarial services structured to keep corporate compliance current and properly documented.
Partner reviewedDocumented processBengaluru office
Why Company Secretarial Compliance Matters
Under the Companies Act 2013, companies are required to maintain statutory registers, conduct board and shareholder meetings within prescribed timelines, and file periodic returns with the Registrar of Companies (ROC). LLPs carry parallel, though distinct, obligations under the LLP Act 2008.
Lapses in company secretarial compliance can result in penalties, disqualification of directors, or complications during fundraising and due diligence. Maintained correctly, this function provides a documented governance trail that supports investor confidence and regulatory standing.
Why Businesses Need This Service
- Newly incorporated companies or LLPs establishing statutory registers and governance processes for the first time.
- Periodic ROC filing obligations, including annual returns and financial statement filings.
- Changes in directorship, shareholding, or registered office requiring statutory filings.
- Investor or lender expectations for demonstrable corporate governance and documentation.
- Preparation for fundraising, M&A, or due diligence requiring a clean secretarial compliance record.
- A need for company secretary registration and support in structuring board processes.
Our Approach
- 01
Assessment
Reviewing the entity’s current statutory registers, filing history, and governance structure.
- 02
Planning
Establishing a filing calendar aligned with Companies Act or LLP Act timelines.
- 03
Documentation
Preparing or updating statutory registers, minutes, and resolutions.
- 04
Execution
Filing forms with the Registrar of Companies within prescribed timelines.
- 05
CA/CS Review
Independent review of filings and documentation before submission.
- 06
Compliance Verification
Cross-checking filings against Companies Act and LLP Act requirements.
- 07
Reporting
Delivery of a compliance status update to management or the board.
- 08
Continuous Support
Ongoing monitoring of MCA circulars and regulatory changes.
Scope of Services
- Statutory register maintenance (members, directors, charges, and others as applicable)
- Board and shareholder meeting support, including notices, agendas, and minutes
- Annual ROC filings, including AOC-4 and MGT-7 for companies
- LLP annual filings, including Form 8 and Form 11
- Filings related to changes in directors, shareholding, or registered office
- Drafting of resolutions and corporate governance documentation
- Support for company secretary registration and appointment where statutorily required
Business Benefits
- Reduced risk of penalties or director disqualification arising from missed filings.
- A documented governance trail supporting investor and lender confidence.
- Improved readiness for fundraising, M&A, or regulatory due diligence.
- Clearer visibility into the entity’s statutory compliance status.
- Coordinated secretarial compliance alongside accounting and tax obligations.
Why Choose Hegde Hegde and Associates LLP
- Company secretarial compliance reviewed alongside our accounting and taxation practices, not handled in isolation.
- Structured filing calendar approach rather than reactive, deadline-driven compliance.
- Documentation standards suited to investor due diligence and regulatory review.
- Working knowledge of both Companies Act and LLP Act compliance frameworks.
- A consistent engagement team familiar with the client’s corporate structure.
Industries We Serve
Our company secretarial engagements support technology and IT services companies, D2C and e-commerce businesses, manufacturing enterprises, and startups across various stages of incorporation and fundraising.
Technology & IT services
D2C & e-commerce
Manufacturing
Startups & funded ventures
Professional services
NRI individuals
Healthcare
Real estate
Financial institutions
NGOs & trusts
Hospitality
Education
Our Process
Each stage produces a defined deliverable, and nothing is issued to a client before the Chartered Accountant review stage is complete.
- 01
Discovery
Understanding the entity’s current governance structure and filing history.
- 02
Assessment
Reviewing statutory registers and identifying compliance gaps.
- 03
Documentation Review
Preparing or updating minutes, resolutions, and registers.
- 04
Execution
Filing forms with the Registrar of Companies within prescribed timelines.
- 05
CA/CS Review
Independent review before submission.
- 06
Reporting
Delivery of filing confirmations and compliance status updates.
- 07
Ongoing Support
Continued monitoring of MCA circulars and regulatory changes.
Frequently Asked Questions
Company secretarial compliance covers governance, statutory registers, and ROC filings under the Companies Act or LLP Act. Statutory audit is an independent examination of financial statements. The two functions are related but distinct.
A private limited company is generally required to file Form AOC-4 (financial statements) and Form MGT-7 (annual return) with the Registrar of Companies, in addition to other event-based filings as applicable.
An LLP is generally required to file Form 11 (annual return) and Form 8 (statement of accounts and solvency) with the Registrar of Companies.
Missed ROC filings can attract additional government fees, penalties, and in certain cases, disqualification of directors or designated partners. Timely filing helps avoid these consequences.
Yes. Where statutorily required, we support the process of appointing a company secretary and completing the associated registration and filing requirements.
Discuss Your Company Secretarial Requirements
Whether you are establishing governance processes for a newly incorporated entity or reviewing existing secretarial compliance for gaps, our team is available to discuss your specific requirement.
Content reviewed by CA Ramkumar Hegde, Partner, Hegde Hegde and Associates LLP.